Refund Applications
Here you can download the application forms for various refunds.
In particular, we carry out a semester ticket refund and a semester fee refund due to financial hardship every semester. You can find more information on these procedures below.
PLEASE NOTE:
Students who exmatriculate for the summer semester 2025 or change universities after enrolment or re-registration by 1 April 2025 at the latest can receive a partial refund of the semester fee. To do so, they must submit a written application to the Registrar’s Office. After this, the entitlement to a refund expires. These deadlines are cut-off deadlines.
For further information or queries, please contact the Registrar’s Office by email: studierendensekretariat@uni-rostock.de
GENERAL INFORMATION:
The nationwide semester ticket has been in use at the University of Rostock since the summer semester 2024. The area of validity of the semester ticket thus extends to the whole of Germany; the conditions of the Deutschlandticket apply. The cost of the current contract is €172.00 per student per semester.
As before, the semester ticket is still based on the principle of solidarity: every student pays the above-mentioned amount, regardless of whether they want to use the semester ticket or not. In this way, every fellow student finances the extremely favourable conditions under which the majority of students can use public transport.
In exceptional cases, however, a refund is granted by the Warnow Transport Association (VVW). Applications for reimbursement are processed by the General Students’ Committee (AStA) in accordance with contractual requirements and the student body’s fee regulations.
WHO CAN APPLY FOR A REFUND?
A refund of the semester ticket can be requested if one of the following reasons applies exists:
right to transport according to SGB IX:
According to the Sozialgesetzbuch (Ninth Book), severely disabled persons are entitled to free travelon public transport if they have a token.
study-related stay abroad:
Students who spend at least three consecutive months of the semester abroad due to their studies can receive a refund of their semester ticket fee.
official leave of absence:
Students who are officially on leave of absence from their studies can have their semester ticket fee refunded.
exmatriculation:
In the event of exmatriculation after the start of the semester, a partial refund is possible for the full months of the semester remaining after the date of exmatriculation.
enrolment at another university with compulsory purchase of a Deutschland-Semesterticket:
Students who attend another university with compulsory purchase of a Deutschland-Semesterticket in addition to the University of Rostock can have the semester ticket fee refunded at one of the two universities.
part-time study program (while working):
Students enrolled in a part-time study program while working can apply for a refund of the semester ticket fee.
REFUND PROCEDURE:
1. APPLICATION:
The application for reimbursement must be submitted in writing to the AStA – using only the official application form (see below). Proof of the reason for the refund must be enclosed.
PLEASE NOTE:
The applicant must be enrolled at the University of Rostock – or have been enrolled in the case of exmatriculation. Applications submitted using an outdated form or without a form cannot be considered.
2. DEADLINES:
The application must be submitted no later than four weeks after the start of the lecture period. The deadline for the summer semester 2025 is 1 May 2025, after which the entitlement to reimbursement expires (cut-off period). The postmark is decisive.
3. PROCESSING:
The AStA checks the application for completeness and legality. Missing documents must be submitted by the deadline.
The applicant has a duty to co-operate. They must provide all required documents and evidence that are necessary for an application review and decision.
4. PAYMENTS:
Payment will be made by 15 July 2025 at the latest for the 2025 summer semester.
If you have any questions, please contact buero.asta@uni-rostock.de or drop by during our opening hours!
semester ticket refund
If you cannot afford the semester fee, you can apply for a refund. The completed document must be submitted to the AStA in person (at the AStA office, Grünes Ungeheuer in Parkstraße 6) or by e-mail (to soziales.stura@uni-rostock.de).
Reimbursement of the semester fee due to social hardship does NOT result in the loss of the semester ticket or other benefits; these will then be covered by the student administration.
Here you can calculate whether you could be eligible for a refund. The calculator is not a complete substitute for checking the documents submitted with an application and does not provide definitive information as to whether you are entitled to a refund. If in doubt, it is better to submit an application for review.
Applications for reimbursement of the semester fee for the summer semester 2025 can be submitted from 1st March to 9th May 2025.
The applications will be processed after the application deadline and according to the date of receipt and then voted on in the Social Committee. We know that advancing the amount is a financial burden, but unfortunately we still have to ask for your patience. The Social Committee only has one person working on a mini-job basis and the committee itself works on a voluntary basis. Unfortunately, we are therefore currently unable to speed up the processes.
See here for the relevant privacy policy.