Refund Applications
Here you can download the application forms for various refunds.
In particular, we carry out a semester ticket refund and a semester fee refund due to financial hardship every semester. You can find more information on these procedures below.
GENERAL INFORMATION
The nationwide semester ticket has been in use at the University of Rostock since the 2024 summer semester. This extends the scope of the semester ticket to the whole of Germany; the conditions of the Deutschlandticket apply. The cost arising from the current contract is € 168 per student per semester.
As before, the semester ticket is still organised according to the principle of solidarity: every student pays the above-mentioned amount, regardless of whether they want to use the semester ticket or not. In this way, every student finances the extremely favourable conditions under which the majority of students can use public transport.
In certain exceptional cases, however, a refund is granted by the Verkehrsverbund Warnow (VVW). Applications for reimbursement are processed by the General Students’ Committee (AStA) in accordance with contractual requirements and the student body’s contribution regulations (Beitragsordnung der Studierendenschaft).
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REFUND PROCEDURE
The request for a semester ticket refund must be submitted to the AStA in writing, stating the reason for the refund. The form provided for this purpose must be used (see below); the proof required must also be enclosed. Applications submitted using an outdated form or without a form cannot be considered.
In order for the application to be processed, it is necessary to acknowledge the relevant data protection declaration (see below).
The applicant has a duty to cooperate. They must provide all required documents and proof necessary for an application review and decision.
The applicant must be enrolled at the University of Rostock or, in the case of exmatriculation, must have been enrolled.
The applications will be checked in advance by the AStA office service for completeness and correctness and labelled with the correct date of receipt and then processed by the Finance Department.
The complete refund applications must be submitted to the AStA office service no later than four weeks after the start of the lecture period, which means by 11 November 2024. This can be done by post or by email to buero.asta@uni-rostock.de. After this deadline, the claim for reimbursement expires; it is a final deadline. The postmark is decisive.
Reimbursements for the 2024/2025 winter semester will be paid out by 15 January 2025.
If you have any questions, please contact buero.asta@uni-rostock.de or stop by during our opening hours!
semester ticket refund
If you cannot afford the semester fee, you can apply for a refund. The completed document must be submitted to the AStA in person (at the AStA office, Grünes Ungeheuer in Parkstraße 6) or by e-mail (to soziales.stura@uni-rostock.de).
Reimbursement of the semester fee due to social hardship does NOT result in the loss of the semester ticket or other benefits; these will then be covered by the student administration.
Here you can calculate whether you could be eligible for a refund. The calculator is not a complete substitute for checking the documents submitted with an application and does not provide definitive information as to whether you are entitled to a refund. If in doubt, it is better to submit an application for review.
You can apply for a refund of the fee for the 2024/25 winter semester until 11/11/2024.
See here for the relevant privacy policy.